Common Legal Circle (CLC)
Date: [DD/MM/YYYY]
1. Introduction
Common Legal Circle (CLC) is committed to protecting the privacy and confidentiality of
personal data collected, processed and stored in the course of its legal services and business
operations. This policy outlines how CLC ensures compliance with data protection laws
including the General Data Protection Regulation (GDPR) and other relevant legal
frameworks.
2. Purpose
This policy is designed to:
- Ensure transparency in how CLC collects, uses, stores and protects personal data.
- Comply with applicable data protection laws and regulatory requirements.
- Safeguard client, employee and stakeholder information from unauthorized access, loss
or misuse.
- Provide individuals with rights and control over their personal data.
3. Scope
This policy applies to:
- All employees, contractors and associates of CLC.
- Clients, suppliers and third-party service providers handling personal data on behalf of
CLC.
- All personal and sensitive data collected, stored or processed by CLC.
4. Data Collection & Use
CLC collects and processes personal data only when necessary for legal and operational
purposes. This includes:
- Client Information: Contact details, case-related data, and legal documentation.
- Employee Data: HR records, payroll details, and professional qualifications.
- Third-Party & Supplier Data: Business contracts, service agreements and compliance
records.
Personal data is used strictly for legal, regulatory and business purposes including:
- Providing legal representation and advisory services.
- Managing client relationships and case files.
- Ensuring regulatory compliance and internal governance.
5. Legal Basis for Processing Data
CLC processes personal data on the following legal bases:
- Consent: When individuals provide explicit consent for specific uses.
- Legal Obligation: Compliance with legal or regulatory requirements.
- Contractual Necessity: Data processing necessary for fulfilling contractual obligations.
- Legitimate Interest: Where processing is required for CLC’s legal services or operational
activities.
6. Data Protection & Security Measures
CLC implements strict security measures to protect personal data, including:
- Access Controls: Restricted access to sensitive information.
- Encryption & Secure Storage: Protection against unauthorized access or data breaches.
- Regular Audits & Compliance Checks: Ensuring ongoing adherence to privacy
regulations.
7. Data Retention & Disposal
CLC retains personal data only for as long as necessary to fulfill legal, regulatory or business
obligations. Retention periods are defined based on:
- Legal and professional requirements.
- Client service agreements.
- Security and risk considerations.
Once data is no longer required it is securely deleted or anonymized.
8. Individual Rights & Requests
Individuals have the right to:
- Access their personal data.
- Request corrections or updates to inaccurate data.
- Request deletion of data under lawful conditions.
- Restrict or object to certain types of processing.
- Request data portability for transferring personal information.
All requests must be submitted in writing to CLC’s Data Protection Officer (DPO) at [contact
details].
9. Third-Party Data Sharing
CLC may share personal data with trusted third parties, including:
- Regulatory authorities for compliance purposes.
- Legal partners or experts where necessary for case management.
- Service providers for administrative and IT support.
All third parties must comply with CLC’s confidentiality and data protection standards.
10. Breach Notification & Incident Response
In the event of a data breach CLC will:
- Assess the impact and take corrective action.
- Notify affected individuals and regulatory authorities as required by law.
- Implement additional security measures to prevent future incidents.
11. Review & Compliance
This policy is reviewed annually to ensure continued compliance with evolving legal
requirements and best practices.
Signed,
[Jaswant Singh]
Common Legal Circle (CLC)
Date: [DD/MM/YYYY]