Common Legal Circle (CLC)
Date: [DD/MM/YYYY]
1. Introduction
Common Legal Circle (CLC) is committed to maintaining transparency, security and compliance in all payment transactions. This policy outlines the procedures and guidelines related to client payments, invoicing and financial transactions to ensure efficiency, accuracy and compliance with legal and regulatory requirements.
2. Purpose
This policy is designed to:
- Establish clear payment processes for legal services provided by CLC.
- Ensure secure and timely transactions in compliance with financial regulations.
- Provide clients with transparent invoicing and billing information.
- Outline the procedures for refunds, late payments and dispute resolution.
3. Scope
This policy applies to:
- All clients engaging CLC’s legal services.
- CLC employees handling payments, invoicing, and financial transactions.
- Third-party financial institutions processing payments on behalf of CLC.
4. Payment Methods
CLC accepts the following payment methods:
Bank Transfers (Wire Transfers):Clients can make direct bank transfers using the details provided on invoices.
Credit/Debit Cards: Secure payments can be made via authorized payment gateways.
Online Payment Platforms:Payments may be processed through approved digital payment platforms.
Checks (Subject to Approval): Clients who prefer check payments must receive prior approval from the finance team.
5. Invoicing & Billing
- Invoices are issued electronically and include details of legal services rendered, payment due dates and applicable taxes.
- Payment terms are clearly stated on each invoice typically [insert payment terms, e.g., 14 or 30 days from invoice date].
- Clients are responsible for ensuring timely payments to avoid disruptions in service.
6. Late Payments & Penalties
- Late Payment Fees:A penalty of [insert percentage or flat fee] may be applied for overdue payments beyond the specified due date.
- Legal Action for NonPayment:If a payment remains outstanding after repeated notices CLC reserves the right totake legal action or suspend services.
- Negotiations & Extensions: Clients facing financial difficulties may contact CLC’s finance department to discuss potential payment extensions or installment plans.
7. Refund & Cancellation Policy
- Refund Eligibility: Refunds may be considered only under specific circumstances such as overpayment, service cancellation before initiation or billing errors.
- Non-Refundable Fees: Certain administrative, filing or consultation fees may be non- refundable.
- Processing Time: Approved refunds will be processed within [insert timeframe e.g., 7-14 business days] through the original payment method.
8. Payment Security & Compliance
- CLC follows strict data security measures to protect client payment information.
- All electronic payments are processed through securePCI-DSS-compliant gateways.
- CLC does not store sensitive payment details and adheres to financial privacy laws.
9. Dispute Resolution
- Clients who dispute a charge or identify a billing error should contact CLC’s finance team within [insert timeframe, e.g., 7 days of receiving the invoice].
- CLC will investigate and resolve disputes promptly providing a written response within [insert timeframe, e.g. 10 business days].
10. Review & Compliance
This policy is reviewed annually to ensure alignment with financial regulations, data security standards and industry best practices.
Signed,
[Jaswant Singh]
Common Legal Circle (CLC)
Date: [DD/MM/YYYY]